Careers - Job Details

Procurement and Contracts Coordinator

Summary:
Manages the Agency’s Procurement Program; performs professional level procurement and special project activities ranging from concept to completion to ensure timely, cost efficient and legally compliant goods and services. Responsibilities including preparing competitive solicitation documents for long-term agreements and/or purchases, and in coordinating committees to evaluate and provide input on specifications, bid evaluations, and contract awards. Provides guidance to Agency management and employees regarding procurement and contracting policies and procedures.
 
Job ID/Number:
 
Posted Date:
7/9/2024
 
Job Location:
Burlington, WA
 
Position Type:
Full-time
 
Division:
Public Transportation
 
Description:

EMPLOYMENT OPPORTUNITY

Procurement and Contracts Coordinator

www.skagittransit.org/careers

$85,212.53-$109,985.36; dependent upon experience

Open until filled

Position Summary:

Manages the Agency’s Procurement Program; performs professional level procurement and special project activities ranging from concept to completion to ensure timely, cost efficient and legally compliant goods and services.  Responsibilities including preparing competitive solicitation documents for long-term agreements and/or purchases, and in coordinating committees to evaluate and provide input on specifications, bid evaluations, and contract awards.  Provides guidance to Agency management and employees regarding procurement and contracting policies and procedures.

 

Duties and Responsibilities

  • Plan, prepare and manage the development of the Agency’s Procurement Program; develop, identify, recommend and implement policies and procedures for procurement purposes; ensure program is in compliance with State and Federal rules and regulations
  • Develop and implement procurement project activities from concept to completion; prepare and distribute requests for proposal, invitations to bid and other solicitation documents related to the purchase of supplies, equipment and professional services
  • Facilitate the development of written specifications for equipment and scope of work for services required to meet the Agency’s needs
  • Review draft proposals and specifications submitted by Agency staff for content, clarity and potential problems; assist staff in selecting the type of procurement and creating the evaluation criterial for the procurement
  • Serve as consultant to other departments in procurement of services and materials including investigating markets, researching scope and specifications, contract development and administration
  • Schedule, coordinate and facilitate meetings related to procurement; conduct pre-proposal and pre-bid conferences and public bid openings; assemble data and preliminary information for terms and pricing; conducts price analyses as required; coordinate and facilitate the bid/proposal evaluation process
  • Facilitate training of staff and the implementation of purchasing policies and procedures
  • Maintain appropriate records and files to document procurement activities and purchases
  • Perform other duties as assigned

 

Qualifications

Any equivalent combination of education and experience that provides the knowledge, skills and abilities required to successfully perform the job. A typical way to meet this requirement would be:

  • Bachelor’s degree in business administration or closely related field
  • 5 years of increasing responsibility in the purchasing field
  • Procurement experience in a public sector environment is preferred
  • Completion of the Federal Transit Administration’s Orientation to Transit Procurement course within one year of employment

 

Salary and Benefits

Salary Range: $85,212.53-$109,985.36; dependent upon experience

 

Benefits:

  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Paid Holidays
  • Employee Assistance Program 
  • Free Bus Pass

 

  • General Leave
  • Department of Retirement Systems PERS2 or PERS3 enrollment
  • Voluntary Flexible Spending Account

 

 

Benefits begin the first day of the month following the date of hire

 

 

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Skagit Transit is an Equal Opportunity and Drug Free Employer

 
 
 
 
 
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