Under the direction of the CEO, this position provides confidential administrative support and assistance to the CEO, Board of Directors, the management team, and the community advisory and/or focus groups. Performs a wide diversity of work situations involving a high degree of complexity, determine the practices and procedures governing the position, and contributes to the development and application of agency administrative concepts and policies. Contacts frequently contain confidential/sensitive information necessitating discretion at all times. Work is performed independently with minimal supervision from the CEO and considerable judgement is expected to be exercised in the execution of duties.
EMPLOYMENT OPPORTUNITY
Executive Assistant/
Clerk of the Board
www.skagittransit.org/careers
Wage Range: $31.25-$40.34/hr.
JOB SUMMARY:
Under the direction of the CEO, this position provides confidential administrative support and assistance to the CEO, Board of Directors, the management team, and the community advisory and/or focus groups. Performs a wide diversity of work situations involving a high degree of complexity, determine the practices and procedures governing the position, and contributes to the development and application of agency administrative concepts and policies. Contacts frequently contain confidential/sensitive information necessitating discretion at all times. Work is performed independently with minimal supervision from the CEO and considerable judgement is expected to be exercised in the execution of duties.
WAGE:
JOB DUTIES/RESPONSIBILITIES:
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Provide confidential administrative support and assistance to the CEO, Board of Directors, and Agency staff and community partners
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Manage the day-to-day activities of the CEO to ensure compliance with legal requirements, agency objectives, policies, and procedures
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Oversee the business meeting schedules of the CEO and Board of Directors; coordinate, develop, and arrange agendas for meetings.
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Participate as a scribe for the executive leadership team meetings
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Answer telephones and greet visitors for the CEO’s office
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Prepare correspondence not requiring the CEO’s personal attention.
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Coordinate communications with Board members, staff, other agencies, and community partners
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Ensure that the public meetings and hearings are conducted according to established policies and legal requirements
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May serve as an emergency responder during disasters/emergencies
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Perform other related duties as assigned
MINIMUM QUALIFICATIONS:
Any equivalent combination of education and experience that provides the knowledge, skills and abilities required to successfully perform the job. A typical way to meet this requirement would be:
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Bachelor’s degree in business administration, Administrative Services or related area.
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Two years of college level course work in public or business administration or related field
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Three years of increasingly responsible administrative support experience
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Significant experience supporting Executives is preferred
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Public sector environment preferred
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Proficiency with Microsoft Office Suite, Acrobat, experience using email, calendar programs, social media web platforms
BENEFITS:
All employees are eligible to receive:
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Paid Holidays
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Employee Assistance Program
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Free Bus Pass
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General Leave
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Department of Retirement Systems PERS2 or PERS3 enrollment
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Voluntary Flexible Spending Account
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Benefits begin the first day of the month following the date of hire.
Recruitment open until closed
Skagit Transit is an Equal Opportunity Employer and Drug Free Business